California Career Pathways Trust (CCPT) Promising Practices for Data Collection
Data Collection Work Flow Promising Practices
How are Districts collecting data? For example, mentoring, internships and shadowing.
Teachers may provide information to the data manager, fill out a paper or online form or enter program participation information directly into the student information system (SIS).
Schools may ask a single person to track and report work-based learning activities
Districts are encouraged to create shadow courses for each work-based learning activity. Then enroll students who participate in the activity, in the shadow courses. As a result, the shadow courses can be queried within the SIS.
The data manager may collect student data by trimester/semester/quarter instead waiting until year-end.
How are districts gathering data for momentum point #6?
Some internships may occur outside of the school district purview. Districts may need to gather internship data from multiple sources. For example, students may need to be surveyed about their internship participation.
Student Information System Promising Practices
If the SIS does not provide a needed report, how should we be generating the report?
Districts are exporting reports from SIS and manipulating it in SQL, EXCEL, Grant Link or Tableau to get the results they need for grant reporting.
How do you identify students by pathway in SIS (Student Information System)?
Students can be identified in the custom field or the special program screen.
Carl Perkins Grant data can be entered into Aeries, but the grant requires more data than Perkins requires.
Courses can also be identified by course number.
Districts need to identify courses that are truly part of a pathway and flag students that are in each pathway. The definition is listed in the glossary below.
What information should be included in the student record?
Is the student in a Pathway?
What Pathway are they in?
What year are they in the Pathway?
Is the student is a participant/concentrator/completer?
What if our Adult School uses a different SIS?
The two schools should work together to use the same course codes to flag student program enrollment.